PROGRAM MANAGER ADMINISTRATIVE OPS - DIGITAL

Company: Hoag Hospital Irvine
Location: Costa Mesa
Posted on: October 10, 2024

Job Description:

Department: DigitalStatus: Full TimeShift: 1stRemote or Onsite: OnsiteLocation: Costa Mesa, CA, US, 92626; Newport Beach, CA, US, 92617Salary Range: $41.92 - $69.16/hour. Actual compensation may vary based on geographic location, work experience, skill level, and education.Primary Duties and Responsibilities:The Administrative Operations-Project Manager is responsible for the daily administrative operations-projects of Hoag Digital, including office management, collaboration with leadership, facilities, equipment, personnel, projects, and budget development/tracking. Oversees the prioritization and management of multiple projects simultaneously and follows through on issues in a timely manner. This position requires independent and collaborative efforts to work at all levels within Hoag, guaranteeing administrative operational-project efficiency and quality as well as maintaining confidentiality in all situations.

• Provides onboarding materials and orientation to new Digital employees.
• Monitors time and attendance records of Digital staff and Digital Contractors.
• Plans and oversees the implementation of administrative processes and projects on behalf of Hoag Digital.
• Continually seeks cost efficiencies and process improvement.
• Standardizes processes and documentation to promote continuity throughout the organization.
• Works closely with the Leadership team to keep informed of upcoming commitments and responsibilities.Projects:
  • Responsible for development and management of annual budgeting and planning process for Digital Budget with Digital Leadership.
  • Monitors budget allocations, expenditures, fund balances, and related financial activities.
  • Ensures project execution within defined budget and timelines.
  • Develops and maintains strong working relationships with executive and functional staff associated with assigned projects.Support:
    • Acts as a "barometer," keeping the CDO updated on issues.
    • Manages CDO administrative functions, including coordinating and screening information flow.Job Knowledge, Skills, and Competencies:
      • Adaptability: Accommodates and adapts to change positively.
      • Conflict Resolution: Manages conflict and recognizes stakeholder needs.
      • Diversity: Works with diverse groups effectively.
      • Technology & Equipment Skills: Maintains knowledge of relevant technology and tools.
      • Interpersonal Skills: Establishes effective working relationships.
      • Operational Management: Effectively manages resources and deliverables.
      • Oral/Written Communication: Communicates effectively in all mediums.
      • Travel: Position may require local travel.Education and Experience:
        • Bachelor's Degree
        • 5-10 years' experience in a C-Suite Executive Assistant support capacity
        • 7-10 years' Management Experience
        • 3-5 years' Healthcare ExperienceAbout Hoag: Hoag is a nonprofit, regional healthcare delivery system in Orange County, California, delivering comprehensive, personalized care. Hoag consists of 1,800 top physicians, 15 urgent care facilities, and two award-winning hospitals. For more information about Hoag careers, visit careers.hoag.org.Hoag is an Equal Opportunity Employer.
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Keywords: Hoag Hospital Irvine, Cerritos , PROGRAM MANAGER ADMINISTRATIVE OPS - DIGITAL, Administration, Clerical , Costa Mesa, California